Documents Needed for Govt Job Applications in Assam (2026 Checklist)
Certificates, ID, photo & signature — what to keep ready and where to get each in Assam
Most applications are rejected not for lack of merit but for a missing or wrongly formatted document. Certificates such as PRC or caste can take a week or more to get, so the time to apply for them is before the notification comes out. This checklist covers what Assam and central government recruitments usually ask for, where to get each document in Assam, and the photo and file sizes online forms expect.
Each notification lists the exact documents and formats it accepts. Use this checklist to prepare early, then match it against your notification before uploading or attending verification.
📋 At a Glance
| Where to apply for certificates | Sewa Setu (Assam’s online services portal) or your Circle Office / SDO / DC office |
| Age proof | HSLC (Class 10) admit card or certificate |
| Domicile for Assam posts | Permanent Resident Certificate (PRC) |
| Reservation | Caste certificate; OBC/MOBC also need non-creamy layer status; EWS needs the Assam format |
| Online uploads | Photo, signature and PDFs in fixed sizes — free tools linked below |
✅ The Checklist
| Document | Why it's needed | Where to get it |
|---|---|---|
| HSLC admit card / certificate | Proof of date of birth — most recruiters (for example SLPRB) accept only this for age | SEBA (your school); duplicates from SEBA |
| Mark sheets & pass certificates | Every qualification asked for: HSLC, HS, degree, diploma, PG | Board / university; DigiLocker for many boards |
| Permanent Resident Certificate (PRC) | Domicile proof for Assam state posts | Sewa Setu / Circle Office; issued with DC office approval |
| Caste certificate (SC / ST / OBC / MOBC) | To claim reservation and age relaxation | Sewa Setu / the authority notified by the state |
| Non-creamy layer (NCL) | OBC/MOBC candidates must show they are outside the creamy layer; central jobs need the central format | Sewa Setu / Circle Office; must be recent |
| EWS certificate | For the 10% EWS quota. Assam posts need the Assam format; central posts need the central format | Circle Office (Assam format); valid for the current financial year |
| Income certificate | Scholarships and some fee waivers | Sewa Setu / Circle Office |
| Employment exchange registration | Asked for by some Assam departments | Your district employment exchange / Assam's employment portal |
| PwBD certificate (UDID) | Disability reservation and relaxation | UDID portal / district medical board |
| Aadhaar, PAN, bank account | Identity, registration, fee refunds, scholarships | UIDAI / Income Tax / your bank |
| NCC / sports / ex-servicemen certificates | Bonus marks or special quotas, if you claim them | Issuing authority |
📷 Photo, Signature & File Sizes
Online forms reject files that are even slightly off size. Common requirements:
- Photo: recent, light background, face clearly visible — often 200×230 px and 20–50 KB.
- Signature: black or blue ink on white paper — often 140×60 px and 10–20 KB.
- Certificates: usually a PDF under a size limit such as 100–300 KB.
Get them right in minutes with our free tools: Photo & Signature Resizer · Compress PDF · Image to PDF · Merge PDF · Delete PDF Pages. Nothing is uploaded; everything runs on your device.
⚠ Common Mistakes
- Name or date of birth mismatch between documents — fill the form exactly as in your HSLC certificate.
- Expired certificates — NCL and EWS certificates must be within the validity the notification asks for.
- Wrong EWS / NCL format — Assam posts and central posts use different formats.
- Blurred scans — scan in good light; compress after scanning, not by lowering the camera quality.
- Leaving it to the last week — Sewa Setu services take days to process; apply as soon as you plan to sit an exam.
❓ Frequently Asked Questions
Which documents are needed for Assam government jobs?
Usually the HSLC admit card or certificate for date of birth, qualification certificates and mark sheets, a Permanent Resident Certificate (PRC), a caste certificate if claiming reservation (with non-creamy layer status for OBC/MOBC), an Assam-format EWS certificate for the EWS quota, a photo, a signature and identity proof. The notification lists the exact set.
How do I get a PRC in Assam?
Apply through the Sewa Setu portal or your Circle Office. The PRC is issued after verification and approval at the district level, so apply well before you need it.
Is the central EWS certificate valid for Assam jobs?
No. Assam state posts require the EWS certificate in the format prescribed by the Government of Assam, issued by the Circle Office. Central government posts require the central format.
What is the photo size for government job forms?
It depends on the notification, but 200×230 pixels and 20–50 KB is very common, with signatures at 140×60 pixels and 10–20 KB. The NEjobs Photo & Signature Resizer can make both in one step.